Services

    Preventive Maintenance Plans

    Customized maintenance plans designed to prevent unexpected breakdowns and extend the lifespan of your equipment.

    The most expensive repair is the one you didn't prevent. Accutemp's Preventive Maintenance programs are designed to reduce costly emergency repairs by up to 70%, extend equipment lifespan by 25–50%, and keep your facility running without disruption. We create customized PM schedules based on your equipment inventory, usage patterns, and business requirements.

    Reactive maintenance — waiting for equipment to break before calling for service — is the most expensive approach to managing commercial HVAC, refrigeration, and kitchen equipment. Emergency repairs cost 3–5 times more than planned maintenance due to overtime labor, expedited parts shipping, and the indirect costs of lost business during downtime. Accutemp's preventive maintenance programs flip this equation by identifying and addressing small issues before they become expensive emergencies.

    Our preventive maintenance approach is built on data and experience. We've maintained thousands of commercial HVAC, refrigeration, and kitchen equipment systems across Northern Colorado, giving us deep insight into failure patterns, wear timelines, and the maintenance intervals that deliver the best return on investment. Each PM program is customized to your specific equipment, facility conditions, and operational demands — because a restaurant kitchen in Fort Collins has very different needs than a warehouse refrigeration system in Greeley.

    Every preventive maintenance visit follows a comprehensive checklist tailored to each piece of equipment. For HVAC systems, this includes filter replacement, coil cleaning, refrigerant level checks, electrical connection tightening, thermostat calibration, and belt inspection. For refrigeration units, we check compressor performance, clean condenser coils, verify door gasket seals, clear drain lines, and test temperature controls. Kitchen equipment receives burner adjustments, thermostat calibration, safety device testing, and cleaning of critical components.

    Preventive maintenance contract clients receive significant advantages beyond scheduled service. Priority emergency dispatch means PM clients go to the front of the line when unexpected breakdowns occur. Reduced labor rates on repairs save additional money throughout the year. Detailed equipment condition reports help you budget for replacements before failures force emergency purchases at premium prices. And comprehensive service documentation supports warranty claims, insurance requirements, and health department inspections.

    What's Included

    • Customized maintenance schedules based on your equipment and usage patterns
    • Priority emergency response with reduced wait times for PM contract clients
    • Same-day service for urgent PM-flagged issues — no waiting for the next routine visit
    • 30-day labor warranty on every PM-related repair, included with your contract
    • Documented 40–70% reduction in emergency repair costs for active PM clients
    • Extended equipment lifespan of 25–50% compared to reactive maintenance only
    • Detailed compliance documentation and inspection reporting
    • Seasonal system optimization for Northern Colorado's climate extremes
    • Discounted labor rates on all repairs for PM contract holders
    • Equipment condition tracking and replacement budgeting assistance

    Our Process

    1

    Equipment Inventory

    We document every piece of commercial equipment in your facility, including make, model, age, and condition, to build a comprehensive maintenance plan

    2

    Custom PM Schedule

    Based on your equipment inventory, usage patterns, and business hours, we create a maintenance schedule that maximizes equipment uptime with minimal disruption

    3

    Scheduled Service Visits

    Our technicians perform thorough inspections and maintenance on each visit, following detailed checklists and documenting all findings and work performed

    4

    Ongoing Optimization

    We continuously refine your PM program based on equipment performance data, adjusting intervals and procedures to deliver the best results

    Frequently Asked Questions

    Our PM clients typically see a 40–70% reduction in emergency repair costs along with meaningfully longer equipment lifespan. The contract pays for itself for most businesses within the first year, primarily by catching small issues during scheduled visits before they become expensive after-hours emergencies.

    Each visit includes a full system inspection, cleaning of critical components, calibration of controls and thermostats, filter replacement, refrigerant level checks, electrical connection inspection, and a detailed condition report with photographs. We also identify any developing issues that should be addressed before they cause failures.

    Yes. Preventive Maintenance contract clients receive priority dispatch for emergency calls, meaning you go to the front of the service queue when unexpected breakdowns occur — including 24/7/365 after-hours, weekend, and holiday emergencies.

    Visit frequency depends on your equipment and usage. Most commercial kitchens benefit from monthly or bi-monthly visits, while HVAC-only facilities typically need quarterly service. We customize the schedule to your needs and can adjust frequency based on equipment performance data over time.

    Absolutely. In fact, older equipment benefits most from preventive maintenance because it's more prone to failures. We'll assess the condition of your existing equipment and create a PM program that extends its remaining useful life while helping you plan and budget for eventual replacements.

    PM contract pricing depends on your equipment inventory, visit frequency, facility size, and whether you operate one location or several. We build the program around your specific equipment list and operating hours, then quote a fixed cost per visit or monthly retainer based on what's included. Contact us for a tailored quote — most contracts pay for themselves within the first year through avoided emergency repairs alone.

    The 30-day labor warranty covers the labor portion of any repair we perform — meaning if the same issue recurs within 30 days of the original repair, we return and re-do the work at no labor charge. Parts are warrantied separately by the manufacturer. The labor warranty is included with every PM-related repair and applies to all systems we service, from HVAC to refrigeration to kitchen equipment.

    Yes. PM contract clients receive 24/7/365 emergency dispatch with priority routing — meaning when you call after hours, on weekends, or on holidays, you go to the front of the line. Standard service clients also get after-hours dispatch, but PM contract clients are routed first when multiple emergency calls come in simultaneously.

    Yes. We custom-build PM schedules to fit your operating hours — most restaurant clients prefer mid-morning visits between breakfast and lunch service, or late-evening visits after close. We work around your business so PM visits never disrupt service. Many multi-location operators schedule visits during the same off-peak window across all their sites for predictable operations.

    Yes. Every PM visit generates a detailed service report with equipment condition photos, work performed, parts replaced, and recommendations. These reports support manufacturer warranty claims, insurance audits, health department inspections, and HACCP compliance. PM clients receive a complete service history they can hand directly to inspectors, insurance adjusters, or equipment manufacturers when needed.

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